2021 PRMA Summit Health Policy

Health Policies

Your health and safety are important to us.

We’re dedicated to creating a healthy and safe environment in compliance with the guidelines from the World Health Organization (WHO), the relevant local governmental agencies, health authorities, and best practices recommended by the facility where we will be hosting our Summit.(“Safety + Well Being Guidelines”). In some instances, we have gone above and beyond these health and safety guidelines.

However, despite our good faith efforts to establish and implement health and safety guidelines to minimize exposure to COVID-19, we cannot guarantee against potential exposure to and/or spread of COVID-19 at the in-person Summit. By choosing to voluntarily register and participate, the Summit registrants understand, acknowledge, and assume the risk of potential exposure to COVID-19 at the Summit. Please review in detail all our policies.


Set out below are some of the health and safety precautions that will be in place during our Summit.
As the health and safety guidelines related to COVID-19 are continually developing globally, our health and safety precautions outlined below are subject to change.
We will inform the relevant conference registrants of any changes to our health and safety precautions.


Effective September 15, 2021, our health and safety precautions are set out below:

Mandatory Vaccine Requirement – All Summit attendees will be required to provide proof of vaccination (instructions forthcoming) prior to their arrival at the Summit. To be fully vaccinated:

  • Two weeks or more must have passed since the date the Registrant received the second dose in a 2-dose series vaccine; or
  • Two weeks or more must have passed since the date the registrant received a single-dose vaccine.
  • Conference meeting registrants who are unable to or are unwilling to produce proof of fully vaccinated status will be assumed to be NOT fully vaccinated.
  • If your final vaccine dose has not been administered by Sunday, October 24th, you will be deemed as un-vaccinated.

If you have personal circumstances preventing you from being vaccinated for COVID-19, please reach out to Lisa A. Lindsay, Executive Director, Private Risk Management Association.

(Acceptable international vaccinations include those currently recognized by WHO: Pfizer, Moderna, Janssen, AstraZeneca, Serum Institute of India, SinoVac, and SinoPharm.)

  • Attendees who provide an approved COVID-19 waiver will be required, at their expense, to submit a negative COVID test 48 hours prior to arrival to the hotel and take a COVID-19 rapid test provided onsite upon arrival to the hotel and Monday and Tuesday morning prior to attendance at the Summit venue. If an attendee tests positive for COVID-19, they will not be admitted to the event.
  • All attendees will be required to answer daily health screening questions via a mobile device prior to entering the Summit each day.

We will be using, ShareMy.Health to collect vaccination and testing information. ShareMy.Health is a secure, HIPAA-compliant healthcare platform that will compile and validate attendees’ vaccination records. PRMA will have no access to your health information beyond a green check mark next to your name, once your records have been validated.  Information is only gathered/stored for the duration of the summit.

Social Distancing—Social distancing will be determined based on health and safety guidelines at the time and location of the Summit.

Protective Measures—We are working with our conference venue to ensure standard and reasonable protective measures in the conference areas.

Face Covering Policy – In accordance with updated health and safety guidelines from the State of Illinois, all individuals are required to wear face coverings in all indoor locations, regardless of vaccination status.

Limited Attendance—Capacity limitations in and around venues will follow local and facility recommendations and health and safety guidelines.

Communications—We will have regular communications to all Summit registrations about health and safety guidelines, where appropriate.

PRMA will actively monitor local, state, and federal guidelines and may further adjust protocols if local conditions change as we get closer to the event.

All Summit registrants are required to adhere to all health and safety guidelines and policies implemented by us and our partners throughout all portions of the Summit. Summit registrants who do not comply with our COVID-19 health and safety precautions will not be permitted to enter or remain on conference premises. Under these circumstances, registrants will not be provided with a refund. However, we welcome you to continue to enjoy our virtual Meeting program.


Verification of Proof of Vaccination

As noted above, we require proof of vaccination at the time of the Summit for in-person attendance.

PRMA will be contracting with a third-party health and safety team to verify proof of vaccination before the Summit through a HIPAA complaint secure platform. Further information on this online verification process will be provided in due course.

We respect your concern about privacy. Therefore, in contracting with our third-party vendor, we and our vendor will comply with the relevant data privacy regulations and HIPAA compliance.

Summit registrants understand and acknowledge that by this requirement the third-party health and safety team would be solely requesting voluntary disclosure of the conference registrants’ fully vaccinated status, and COVID-19 test results, if required.

No other additional medical information is being sought. Summit registrants also understand and acknowledge that the fully vaccinated status and test results, if required, of Summit registrants shall be kept confidential.

Registrant Duty to Self-Monitor

Summit registrants agree to self-monitor for signs and symptoms of COVID-19 (symptoms typically include fever, cough, and shortness of breath). Summit registrants understand and acknowledge that at every instance they join an in-person event at the Summit they are affirming that they are not experiencing any signs or symptoms of COVID-19.

Still have questions? We’re here to help!

(888) 317-PRMA (7762)